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Privacy Notice - Environmental Health and Trading Standards

  1. In providing us with your personal information you hereby acknowledge that Neath Port Talbot County Borough Council is the Data Controller for all the personal information you provide (for the purpose of the UK General Data Protection Regulation (UK GDPR) 2016 and the Data Protection Act 2018 (DPA)).

  2. The personal data which we collect from you will be used by the Council (pursuant to it carrying out its various statutory and business functions) for the following purposes: 

    • To investigate a complaint or service request and aim to provide resolution of it. 
    • To process and make a decision about your application for a licence, permit or certificate.
    • To make a decision on controls or action we need to take to protect public health and safety, the environment, traders and consumers or residents.
    • Your personal information about infectious or communicable disease is used to determine if you are a sporadic case or part of an outbreak. We also use the information to determine if you or your family require additional medical treatment or, depending on your occupation, whether you should be excluded from work while you have the disease.
    • If the Council undertakes an investigation which results in a court hearing

  3. As a Data Controller the Council is required under GDPR to inform you which of the Article 6 GDPR “Data Processing Conditions” it is relying upon to lawfully process your personal data. In this respect please be advised that in regards to the data provided by you we are relying on the following two Article 6 conditions;

    1. “The data processing is necessary for compliance with a legal obligation to which the controller is subject”. (Article 6(1)(c) UK GDPR).
    2. “The data processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.” (Article 6(1)(e) UK GDPR).

  4. We may share your personal data securely with the following third parties (i.e. persons/bodies/entities outside the Council) in accordance with data sharing arrangements which we have in place with those third parties, for example we would share information with the following:

    • Public Health Wales/ NHS
    • Health and Safety Executive
    • Police
    • Swansea Bay Local Health Board
    • Welsh Government
    • Welsh Water (Dwr Cymru) and other water suppliers
    • Rent Smart Wales
    • Other Local Authorities
    • Mid and West Wales Fire and Rescue Services
    • Registered Social Landlords
    • Environmental Consultants working on behalf of the Council
    • Poundies Charity

  5. The personal information collected from you will be held by the Council in accordance with the Environmental Health and Trading Standards data retention schedule, No information will be kept for longer than 7 years unless legislation requires it or it is required for any legal proceedings.

  6. Please note that we are required to collect certain personal data under statutory requirements and in such cases a failure by you to provide that information to us may result in the Council being unable to provide you with a service and/or could render you liable to legal proceedings. 

  7. We would inform you that under Article 21 UK GDPR you have the right at any time to object to the Authority about the fact that we are processing your personal data for the purposes of carrying out a public task or exercising our official authority. 

  8. The Council will not transfer any of your personal data outside of the European Economic Area or other country with an adequacy decision.  All processing of your personal data by us will be carried out in the United Kingdom, European Economic Area or other country with an adequacy decision.

  9. The Council will not use your personal data for the purposes of automated decision making.

  10. Please be advised that under UK GDPR individuals are given the following rights in regards to their personal data:

    i. The right of access to their personal data held by a data controller.
    ii. The right to have inaccurate data corrected by a data controller.
    iii. The right to have their data erased (in certain limited circumstances).
    iv. The right to restrict the processing of their data by a data controller (in certain limited circumstances).
    v. The right to object to their data being used for direct marketing.
    vi. The right to data portability (i.e. electronic transfer of data to another data controller).

    Further information on all the above rights may be obtained from the Information Commissioner’s website

  11. In the event that you have any queries regarding our use of your personal data, you wish to have access to the same or you wish to make any complaint regarding the processing of your personal data please contact the Council’s Data Protection Officer at the Chief Executives Directorate, Civic Centre, Port Talbot, SA13 1PJ.

  12. Please be advised that in the event that you make a request or a complaint to the Council’s Data Protection Officer and you are dissatisfied with the Council’s response you are entitled to complain directly to the Information Commissioner’s Office. Details of the Commissioner’s Office contact details and further information on your rights may be obtained from the Information Commissioner’s website