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Privacy Notice - Draft Heritage Strategy consultation

Version number 1

Issue date 27/09/2023

  1. In providing us with your personal information you hereby acknowledge that Neath Port Talbot County Borough Council is the Data Controller for all the personal information you provide to us (for the purpose of the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018 (DPA)).

  2. As part of our commitment to conserve, protect and sustain our culture, heritage, historic environment and language for future generations, Neath Port Talbot Council has secured funding from the National Lottery Heritage Fund, to develop a Heritage Strategy – Restore, Regenerate, Repurpose. The personal data which we collect from you will be used by the Council (pursuant to it carrying out its various statutory and business functions) for the following purposes:

    To assess the current Heritage Strategy and identify areas where the strategy can be more effectively managed, monitored and protected for the future.

  3. As a Data Controller the Council is required under UK GDPR to inform you which of the Article 6 GDPR “Data Processing Conditions” it is relying upon to lawfully process your personal data.

    In this respect, your participation in the survey is completely optional – you are under no obligation to take part, but clearly if you choose not to, the council cannot incorporate your views and opinions, or those of your organisation, into the formulation of the strategy. As such, please be advised that in regard to the data provided by you we are relying on the following Article 6 condition(s);

    “The data subject has given consent to the processing of his/her personal data for one or more specific purposes.”  (Article 6(1)(a) UK GDPR).

  4. We will not share your personal data with any third parties (i.e. persons/bodies/entities outside the Council) unless we are required to do so by law.

  5. The personal information collected from you on this form will be held by the Council for a period of:

    Data will be kept until 31st March 2024, when the consultation project ends.

  6. The Council will not transfer any of your personal data outside of the European Economic Area or other country with an adequacy decision.  All processing of your personal data by us will be carried out in the United Kingdom, European Economic Area or other country with an adequacy decision.

  7. The Council will not use your personal data for the purposes of automated decision making.

  8. Please be advised that under GDPR individuals are given the following rights in regards to their personal data:

    i. The right of access to their personal data held by a data controller.
    ii. The right to have inaccurate data corrected by a data controller.
    iii. The right to have their data erased (in certain limited circumstances). 
    iv. The right to restrict the processing of their data by a data controller (in certain limited circumstances).
    v. The right to object to their data being used for direct marketing.
    vi. The right to data portability (i.e. electronic transfer of data to another data controller).

    Further information on all the above rights may be obtained from the Information Commissioner’s website.

  9. In the event that you have any queries regarding our use of your personal data, you wish to have access to the same or you wish to make any complaint regarding the processing of your personal data please contact the Council’s Data Protection Officer at the Chief Executives Directorate, Civic Centre, Port Talbot, SA13 1PJ.

  10. ​Please be advised that in the event that you make a request or a complaint to the Council’s Data Protection Officer (see 9 above) and you are dissatisfied with the Council’s response you are entitled to complain directly to the Information Commissioner’s Office. Details of the Commissioner’s Office contact details and further information on your rights may be obtained from the Commissioner’s website.